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FAQ: Outsourcing Your Bookkeeping

Q. Why outsource my Accounting Department?
A. Let a professional do a professional’s job. If you are like most owners/managers, you take full pride in the services or products your company provides. You want to focus your time and energy on business strategy and goals. Outsourcing the Accounting Department to a dedicated, highly skilled professional services firm allows you to do exactly that. By outsourcing your Accounting to The-Accounting-Firm.com Business Services, you'll save valuable time in your day, reduce operating costs, and gain peace of mind.

Q. How can having an outsourced Accounting Department help me manage my business?
A. By outsourcing your accounting position(s), your company will no longer have to endure the hiring process and lose valuable time and money training bookkeepers or controllers. Or, if you have been doing the bookkeeping yourself, you can finally free up your time to focus on things more important to you and your business. You’ll be able to make informed decisions based on more than just your cash balance at the bank.

An outsourced Accounting Department gives your company accurate financial data so you can determine what customers and/or products are the most successful. You can concentrate more time on the more profitable aspects of your company. This capability allows a business owner to become truly savvy in investing energy and resources in the right places. The door is left open for you to do the tasks that are most important to your company’s well being. Using The-Accounting-Firm.com Services, you gain resources for your business to draw on that had been unavailable to you. You maintain full, round-the-clock control of and access to your information, while The-Accounting-Firm.com performs all of your bookkeeping tasks and updates your accounting records.

Q. Won’t I lose control if the books are done by an outside service?
A. The short answer: No. You will actually now have more control since you will have improved financials at your fingertips and have more time and money to plan instead of simply reacting to business events.

Q. I like having an extra employee around here to help with other things.
A. If you need someone to make coffee and fill his or her day with other small tasks, that’s great. But think about this: How easy is it to find a good bookkeeper that knows QuickBooks®, MYOB®, or Peachtree®? The-Accounting-Firm.com. The Accounting Firm doesn’t just play around with bookkeeping software on the side, but knows it upside-down and inside-out. Our number one job is to maintain the books for you so you don’t have to. Aren’t you tired of the never-ending cycle of problems caused by the entire process?

Q. Who controls the money and makes the decisions?
A. You have 100% control of all monies and the decisions on how they are used or invested. You decide what individuals and which vendors get paid. We provide the data, but you approve all invoices for payment and sign all checks.

Q. Can other people access my data?
A. No one can have access to your data without your company’s express permission. The-Accounting-Firm.com can offer greater security than many companies would have if the software and hardware were located in-house. Your data is backed up on a real time basis to a secure offsite backup facility. Also, the facility’s power supply is hooked up to backup generators to protect against power failures. How many of us with computers in our offices have this type of system and security?

Security measures are taken to make sure that your information is protected. Each company’s data is password-protected. You create your own passwords, so no one can see or have access to your password.

FAQ: Software Required

Q. What software can I use?
A.
The-Accounting-Firm.com works with a variety of software packages such as QuickBooks®, MYOB®, and Peachtree®. There are also several Internet-based accounting packages, such as ePeachtree®, Net Ledger® and QuickBooks® for the Web. With these options you are not required to purchase any software or software licenses. You simply rent these application packages from the vendors on a month-to-month basis.

There are several Application Service Providers that will host an application for you. At The-Accounting-Firm.com we host your accounting file ourselves. You must still purchase the license for the software you use.

Q. How do I decide what software to use?
A. Your software needs are dependent upon the accounting needs of your business. Several very popular software packages are MYOB®, Peachtree®, and QuickBooks®. There are lots of considerations to look at when making this decision. We suggest that you speak with an The-Accounting-Firm.com professional or your CPA when making your choice. Two of the most important questions to ask are: “Will the software fit with the type of industry I operate in?” and “Will it handle the type of accounting reports my business needs?”

FAQ: CPA/Tax Preparer

Q. Do I have to leave my current accountant?
A. Of course not. We are offering to take away your bookkeeping headaches. Your current accountant will be grateful for accurate data that they can really use to help you build more wealth. But if you’d like, we would be glad to talk to you about providing business and individual tax preparation services. The-Accounting-Firm.com is prepared to be a one-stop solution for all your financial needs.

Q. Does my accountant have access to my books?
A. Only with your express permission! By allowing your accountant to access your data, your accountant can review or change your data files while you are also using the accounting software. This can be accomplished without you having to make a backup or having to stop using the system while your accountant is working on your data. You can continue with your work without any interruptions. No more running backup diskettes to your accountant. This alone adds up to a huge savings in time and money.

FAQ: Outsourced Accounting Cost

Q. What will it cost?
A. Actually less than what you’re spending now. First, we are most likely going to charge less than your current payroll for that staff person. Moreover, you will be able to save hiring and training costs. You will also no longer have to pay for rent, phone lines, or benefits. Best of all, you will NOT have to manage the bookkeeper. For a no-obligation price quote contact us. Click here to estimate your savings.

Q. How can outsourcing do better work and cost less?
A. We are experts. Accounting and Bookkeeping is our only business. We assign duties to our staff best skilled to accomplish the task. We don't ask our staff to do work that they are under or over qualified to do. We have put into place appropriate controls to ensure accurate and timely processing of all accounting data. Finally, we have developed systems and procedures for our staff that all of our staff is familiar with. If for any reason your usual bookkeeper is unavailable, another one can step in and be immediately up-to-speed with your needs. This makes us far less vulnerable to employee turnover than with an in-house bookkeeper.

FAQ: Audit & Tax Services

Q. Does The-Accounting-Firm.com provide audit and tax services?
A. Our services are comprehensive and can include all required federal and state tax filings. However, The-Accounting-Firm.com does not perform audits, reviews, and compilations or provide opinions on your financial statements. We consider ourselves to be an extension of your company and work on your behalf to provide assistance to you and your outside auditors, should an audit be required.

Q. How do I find out more?
A. Contact us. We welcome the opportunity to speak with you, answer all your questions, and work out all the details of how The-Accounting-Firm.com can help you. If it looks like we have the right solution, then try our service and start feeling better about the numbers in your business.

 

 
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